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Records Specialist - Seattle

February 22, 2021

Lewis Brisbois Bisgaard & Smith, LLP, a national law firm, is currently seeking a Records Specialist to join its growing Seattle Office. Ideal candidate will have exceptional organizational skills and computer proficiency.


The Records and Information Management Specialist is responsible for maintaining client records for both on-site and off-site storage for a multi-national law firm.

Duties & Responsibilities:

  • Maintain, update and manage records and electronic files as necessary.
  • Handle confidential client and protected health information.
  • Answer questions regarding records and files.
  • Generate and print file identification labels.
  • Index materials for filing and enter information into Records database.
  • Eliminate outdated or unnecessary materials by destroying or transferring them to inactive storage according to the file maintenance guidelines and/or firm’s legal requirements.
  • Enter document identification codes into systems in order to determine locations of documents to be retrieved.
  • Locate and retrieve information from files in response to requests from authorized users.
  • Perform periodic inspections of files in order to ensure correct placement, legibility and proper condition.
  • Place files into storage receptacles such as file cabinets, boxes, bins or drawers according to identification information.
  • Track materials removed from files to ensure that borrowed files are returned.
  • Gather materials to be filed from departments and employees.
  • Coordinate pick-up and delivery with off-site storage vendor.
  • Perform other general administrative duties as assigned.

Skills & Competencies:

  • Must have exceptional organizational skills, attention to detail, able to prioritize and manage a high volume of filing and electronic data handling.
  • Prior experience in a law firm, corporate legal department, or professional office setting is a plus.
  • Working knowledge of legal documents is a plus.
  • Must have good computer skills; knowledge of Microsoft Office Suite (Word, Outlook, Excel).
  • Must be able to follow detailed instructions, comfortable asking questions when needed, flexible, and a quick learner.
  • Must have excellent communication skills, written and verbal.
  • Ability to work independently as well as part of a team.
  • Must be able to lift legal size boxes of 20 - 30 pounds.


Please send resume to and include Records Specialist in the subject line.

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