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Records Specialist - Seattle

February 22, 2021

Lewis Brisbois Bisgaard & Smith, LLP, a national law firm, is currently seeking a Records Specialist to join its growing Seattle Office. Ideal candidate will have exceptional organizational skills and computer proficiency.

ESSENTIAL FUNCTIONS OF THE JOB:

The Records and Information Management Specialist is responsible for maintaining client records for both on-site and off-site storage for a multi-national law firm.

Duties & Responsibilities:

  • Maintain, update and manage records and electronic files as necessary.
  • Handle confidential client and protected health information.
  • Answer questions regarding records and files.
  • Generate and print file identification labels.
  • Index materials for filing and enter information into Records database.
  • Eliminate outdated or unnecessary materials by destroying or transferring them to inactive storage according to the file maintenance guidelines and/or firm’s legal requirements.
  • Enter document identification codes into systems in order to determine locations of documents to be retrieved.
  • Locate and retrieve information from files in response to requests from authorized users.
  • Perform periodic inspections of files in order to ensure correct placement, legibility and proper condition.
  • Place files into storage receptacles such as file cabinets, boxes, bins or drawers according to identification information.
  • Track materials removed from files to ensure that borrowed files are returned.
  • Gather materials to be filed from departments and employees.
  • Coordinate pick-up and delivery with off-site storage vendor.
  • Perform other general administrative duties as assigned.

Skills & Competencies:

  • Must have exceptional organizational skills, attention to detail, able to prioritize and manage a high volume of filing and electronic data handling.
  • Prior experience in a law firm, corporate legal department, or professional office setting is a plus.
  • Working knowledge of legal documents is a plus.
  • Must have good computer skills; knowledge of Microsoft Office Suite (Word, Outlook, Excel).
  • Must be able to follow detailed instructions, comfortable asking questions when needed, flexible, and a quick learner.
  • Must have excellent communication skills, written and verbal.
  • Ability to work independently as well as part of a team.
  • Must be able to lift legal size boxes of 20 - 30 pounds.

Contact

Please send resume to SEAHR@lewisbrisbois.com and include Records Specialist in the subject line.

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