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Lewis Brisbois Bisgaard & Smith LLP attorneys and non-attorney professionals reflect the broad diversity of our country. We offer you a stable organization as well as a comfortable and friendly work atmosphere.

Records Specialist – Seattle

April 09, 2018

Lewis Brisbois Bisgaard & Smith LLP is searching for a versatile Records Specialist with 2+ years of hands-on electronic records experience to accurately and efficiently maintain an electronic filing system creating access to documents office-wide. Established in 1979, Lewis Brisbois Bisgaard & Smith LLP is a national, full-service law firm with more than 1,200 attorneys and 42 offices in 26 states. Our local Seattle office, which specializes in Insurance Defense, Environmental and Commercial Litigation has 19 friendly and collaborative attorneys and a great staff to work with.

The hours are Monday through Friday from 8:00 AM to 5:00 PM with occasional, light overtime. 
 

RESPONSIBILITIES:

• Pick up documents from assigned locations and prioritize handling
• Set up the scanner for daily usage
• Upload documents from daily mail, emails, discs and faxes
• Create folders using appropriate naming conventions
• Maintain and update documents in the new client folders
• Transfer new attorney files over to the system
• Assist with audit requests and ethical wall documentation
• Attend regular E-storage meetings and disseminate information to others
• Create training plans and provide records training to new hires
• Draft creative step-by-step instructions with graphics
• Assist legal staff and attorneys with scanning and special projects as assigned
• Provide backup assistance to all clerks

TECHNICAL QUALIFICATIONS:

• Advanced knowledge of Word, Excel, PowerPoint, and Outlook 
• Experience with pdf conversion software (Nuance experience is a plus!)
• Experience manipulating documents using compressing and optimizing tools
• Proficiency using a multi-line phone system, copier, scanner, fax, and printer 

ATTRIBUTES:

• Flexibility and willingness to pitch in wherever needed
• Adapts well to fluctuations in workload and changes in responsibilities
• Excellent writing, grammar and communication skills
• Contributes to a professional atmosphere of teamwork and congeniality
• Follows instructions, works efficiently and completes tasks on time
• Treats others with respect and contributes to a positive team environment

Contact

Please email your cover letter, resume, and salary requirements to SeaHR@LewisBrisbois.com.

Lewis Brisbois is committed to equal employment opportunity in hiring, employment and promotion decisions. Lewis Brisbois seeks to employ and advance the best qualified employee without regard to race, color, religious creed (including religious dress and grooming practices), denial of family and medical care leave, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth, or breastfeeding), gender, gender identity, gender expression, age, national origin, ancestry, physical disability, mental disability, medical condition, veteran or military status, marital status, sexual orientation, genetic information, or membership in any other protected classes recognized by federal or applicable state or local law.

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