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Lewis Brisbois Bisgaard & Smith LLP attorneys and non-attorney professionals reflect the broad diversity of our country. We offer you a stable organization as well as a comfortable and friendly work atmosphere.

Office Clerk Specialist – Seattle

February 14, 2018

The Seattle Office of Lewis Brisbois Bisgaard & Smith LLP is looking for an Office Clerk Specialist with a minimum of 2 years of office work experience. Duties include assisting attorneys and legal staff with trial preparation, technology, scanning and uploading documents, electronic records management, administrative projects, and other tasks as assigned. Paralegal Certificate is a plus! The hours are Monday through Friday from 8:00 AM to 5:00 PM.

 
Established in 1979, Lewis Brisbois Bisgaard & Smith LLP is a national, full-service law firm with more than 1,200 attorneys and 42 offices in 26 states. Our local Seattle office has 19 attorneys and specializes in Insurance Defense, Environmental and Commercial Litigation. 

TECHNICAL SKILLS:

  • Set up video conferences for attorney and staff local and remote training
  • Install and move computers, printers, phones and accessories
  • Burn and copy CDs and number documents sequentially
  • Create demonstrative graphics using Excel, PowerPoint and Adobe

RECORDS SKILLS:

  • Pick up documents from assigned locations and prioritize handling
  • Set up the scanner for daily usage
  • Upload documents from daily mail, emails, discs and faxes
  • Create folders using appropriate naming conventions
  • Maintain and update documents in the new number folders
  • Transfer new attorney files over to the system
  • Assist with audit requests and ethical wall documentation
  • Attend regular E-storage meetings and disseminate information to others
  • Create instructions and provide records training to new hires

OFFICE SKILLS:

  • Assist legal staff and attorneys with scanning, electronic filing, copying, creating notebooks and labels and special projects as assigned
  • Open mail, distribute, stamp and prepare for certified or FedEx handling
  • Monitor and order supplies, restock shelves and research special requests
  • Greet guests, answer a multi-line phone system, validate parking, schedule conference rooms and visiting attorney offices, and set up conference rooms for meetings
  • Prepare coffee, load the dishwasher and restock with supplies
  • Set up new attorney offices, move furniture and assemble new products
  • Provide backup assistance to all clerks

ATTRIBUTES:

  • Flexibility and willingness to pitch in wherever needed
  • Adapts well to fluctuations in workload and changes in responsibilities
  • Maintains a professional demeanor in high-stress situations
  • Concise and accurate verbal and written communications
  • Contributes to an atmosphere of teamwork and congeniality
  • Follows instructions, works efficiently and completes tasks on time
  • Treats others with respect and contributes to a positive team environment

TECHNICAL QUALIFICATIONS:

  • Advanced computer skills with Windows, Word, Excel, PowerPoint, Outlook and Document Management Systems
  • Experience working with audio visual technology and setting up video conferences
  • Experience with Adobe graphics software (Nuance experience is a plus!)
  • Experience creating training instructions and documenting processes with graphics
  • Experience manipulating documents using compressing and optimizing tools
  • Proficiency using a multi-line phone system, copier, scanner, fax, and printer

Contact

Please email your cover letter, resume, and salary requirements to SeaHR@LewisBrisbois.com, and include “Seattle Office Clerk Specialist” in the subject line.

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