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Lewis Brisbois Bisgaard & Smith LLP attorneys and non-attorney professionals reflect the broad diversity of our country. We offer you a stable organization as well as a comfortable and friendly work atmosphere.

Office Clerk – Indian Wells

April 27, 2018

The Indian Wells office of Lewis Brisbois Bisgaard and Smith, LLP is seeking an office clerk preferably with experience within a law firm or other similar corporate environment. Ideal candidates should be quick learners, articulate, have a professional appearance and demeanor, and above all else, possess excellent phone skills and manners.

DUTIES INCLUDE BUT ARE NOT LIMITED TO:

  • Receive and record oral information from telephone callers or in person, and then communicate it to attorneys and staff. Operate a multi-line telephone console in order to relay incoming and outgoing calls
  • Welcome all guests and notify attorneys and/or staff of their arrival
  • Direct telephone calls to appropriate attorneys and staff
  • Sign for, receive and record deliveries to the firm and/or individuals in the firm and route accordingly to the proper recipient
  • Schedule conference rooms and visiting attorney offices, and set up conference rooms for meetings
  • Prepare coffee, and restock kitchen with supplies
  • Maintain neatness of reception area and conference rooms
  • Ensures guests are offered beverages and are comfortable in the reception area
  • Scanning and uploading documents
  • Managing client files, electronic filing
  • Sort, classify and code material for indexing and filing and/or data entry into a computerized system
  • Re-shelving files in the appropriate location
  • Retrieval and routing of incoming mail
  • Monitor and order supplies, restock shelves
  • Employee must perform all duties with minimal supervision
  • Must be able to work the hours of 8:00 AM to 5:00 PM in addition to overtime hours as necessary
  • Reliable, consistent attendance in the office is required
     

EDUCATION AND EXPERIENCE:

  • High School Diploma or equivalent
  • Six months to one year of experience in a similar position, preferable within a law firm environment
     

SKILLS REQUIRED:

  • Intermediate skills using MS Word and type a minimum of 50 wpm; strong Outlook skills
  • Prior experience using a data base is helpful but not mandatory
  • Proficiency using a multi-line phone system, copier, scanner, fax and printer
  • Detailed and accurate when processing information
  • Strong customer service skills
  • Flexibility and willingness to pitch in wherever needed

Contact

Please email your resume to: IWRecruiter@lewisbrisbois.com

Lewis Brisbois does not accept referrals from employment businesses and/or employment agencies with respect to the vacancies posted on this site. All employment businesses/agencies are required to contact Lewis Brisbois' human resources department to obtain prior written authorization before referring any candidates to Lewis Brisbois. The obtaining of prior written authorization is a condition precedent to any agreement (verbal or written) between the employment business/agency and Lewis Brisbois. In the absence of such written authorization being obtained any actions undertaken by the employment business/agency shall be deemed to have been performed without the consent or contractual agreement of Lewis Brisbois. Lewis Brisbois shall therefore not be liable for any fees arising from such actions or any fees arising from any referrals by employment businesses/agencies in respect of the vacancies posted on this site.

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